Requirements

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• 501c3 IRS Determination Letter:  Funding is only for non-profit organizations with a 501c3 status.  Documentation of such status must be less than 10 years old. You should contact the IRS if you need an updated Determination Letter.

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• Budget:  You must provide a detailed and itemized budget that includes quotes where applicable.  Please utilize the list of “Items That Are Ineligible for Funding” to help you create your proposal budget. ​​​​

  • Planning Your Grant Budget

    • ​Grant budgets should be itemized and clearly convey exactly what you are requesting that the Foundation fund.  You should be prepared to discuss your prospective budget at the initial meeting with the Grants Manager.  When planning your grant budget, please note that there are line items that will not be approved for funding.  

    • Items That Are Ineligible for Funding

      • Projects that cannot be completed within one year.

      • Political campaigns or lobbying efforts

      • Organizations proposing projects whose beneficiaries are outside of our geographic service area (Montgomery, Dickson, Houston, Cheatham, Robertson, and Stewart Counties). 

      • Any travel, purchases of goods or services, or other expenses that do not explicitly support the fulfillment of the grant proposal.

      • Loans or debt

      • Taxes and benefits for employees and liability insurance

      • Purchase of land, real estate, other capital expenses or the funding of capital projects that have not secured a letter of support from the city or county government, that are not for the explicit transfer of the deed/ownership to the city or county government upon the sale of the property or land, AND the agreement between the applicant and the respective city/county government to execute a Memoranda of Agreement (MOA) 

      • Advertising. We only fund marketing initiatives that are tied to measurable outcomes for community health improvement.

      • Food unless it is used for the purpose of health education

      • Grants for research purposes only

      • Grants for planning purposes only

      • Grants for renovations of offices or buildings or clinic/building set up

      • Grants to fund the general operations of an organization, specifically funding any activity not explicitly described in the grant application (project proposal)

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• Outputs and Outcomes Expectations Report:  Successful proposals have a meaningful impact on the population they are designed to reach.  This form must be completed in order to demonstrate that the proposal has measurable health outcomes for our community.  An example of this report can be found here. You can access the Quicklinks on this page to help locate evidence-based strategies that are already working in other communities. 

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• Complete Board of Directors List with Counties of Residence:  At least ONE Board Member must reside in our service area.

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• Progress Report with Financials:  If you are submitting an application for a new grant year while you are still under contract for your current grant, a progress report (including financials) must be submitted to show positive progress with the current funding.  You may request this report from our Grants Manager or access it here:  CMC CHF Grant Progress Report and CMC CHF Grant Progress Report Example.

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• Letters of Support or Memorandum of Agreement (MOA): The long-term success of your project depends on community support and involvement.  It is crucial that you provide evidence of your collaboration with other entities in the execution of your grant request.  You should seek letters of support that can attest to the need for your proposal or pledges their assistance in your effort.  Memorandums of Agreement should be established between entities that intend to collaborate in the implementation of your proposal.  If you are unsure about the MOA requirement, please reach out to the Grants Manager.

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• Copy of Contract between applicant organization and any paid contracted positions OR a Copy of contractors W9 (with redacted SSN) as proof of the funds complying with our salary guidelines. If your grant funding is awarded, you should be prepared to provide this information once contracted positions are filled.  Please remember that we only approve funding for contract employees and do not fund benefits/taxes on salaries.

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• Organization’s Audited Financial Statement or 990

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• Any other supporting documents to explain your project further may be required at the Grants Manager’s discretion and can be emailed to Whitney@communityhealthfoundation.org.

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• Applicants should also be aware that site visits by the Grants Manager and/or Executive Director are a required component of the grant lifecycle. If funded, you will be subject to an Interim Site Visit to monitor progress as well as a Follow-up Site Visit to assess the total program.  A Prefunding Site Visit may be conducted at the Grants Manager’s discretion.

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